USA (FBI) Police Clearance: Key FAQs and Answers for Applicants

Applying for an FBI police clearance certificate can be complex, especially if you're unfamiliar with the requirements and procedures. Whether you're applying for immigration, employment, or travel, clearly understanding how to obtain this document is essential. This guide answers the most frequently asked questions about the USA FBI police clearance, providing step-by-step insights, expert tips, and solutions to common challenges. By the end, you'll be fully equipped to apply for your certificate hassle-free.

What is an FBI police clearance certificate, and why is it needed?

An FBI police clearance certificate, officially known as an Identity History Summary, is a document that provides information about an individual's criminal history, if any, based on their fingerprints. It is issued by the Federal Bureau of Investigation (FBI) and is commonly required for:

• Immigration and visa applications
• Employment background checks
• Adoption processes
• Travel and residency permits
• Legal proceedings or court requirements

This document verifies whether an individual has a criminal record in the United States. Even if you have no record, an official clearance stating a "No Record Found" result is often required for international purposes.

Who can apply for an FBI police clearance certificate?

Anyone can apply for an FBI police clearance certificate, whether they are:

• A U.S. citizen
• A permanent resident
• A foreign national who previously lived in the U.S.

Organizations such as employers, adoption agencies, or foreign governments may also request a background check, but they cannot apply on your behalf. The individual must make the request directly or through an FBI-approved channeler.

How do I apply for an FBI police clearance certificate?

There are three main ways to apply for an FBI police clearance certificate:

Online Submission:

• Visit the official FBI website.
• Fill out the online application form.
• Upload your fingerprints electronically via an FBI-approved channeler.
• Pay the processing fee.
• Receive results via email or mail.

Mail Submission:

• Download and complete the application form.
• Obtain fingerprint impressions on the official FD-258 fingerprint card.
• Send the form, fingerprint card, and fee to the FBI’s processing center.
• Wait for processing and receive the results by mail.

Through an FBI-Approved Channeler:

• Contact an approved third-party channeler.
• Provide your fingerprints and the required information.
• The channeler submits your request and speeds up processing.
• The processing time varies based on the method chosen, with online submissions being the fastest.

How long does it take to receive an FBI police clearance certificate?

The processing time depends on how you submit your request:

• Online Submission: 3 to 5 days (if using an approved channeler)
• Mail Submission: 2 to 4 weeks
• Through a Channeler: 1 to 5 days (varies by provider)

Delays may occur due to incomplete forms, poor-quality fingerprints, or high application volumes. If you need the certificate urgently, using an approved channeler is recommended.

What are the fees for obtaining an FBI police clearance certificate?

The cost varies depending on the submission method:

• Direct FBI Application (Online or Mail): $18
• FBI-Approved Channeler: Fees range from $50 to $100, depending on the service provider and processing speed.
• Additional costs may apply if you need apostille authentication for international use.

Can I apply for an FBI police clearance certificate outside the U.S.?

Yes, you can apply for an FBI police clearance certificate while residing outside the U.S. The process is similar but requires:

• Completing the online or mail application.
• Getting fingerprinted at a local police station, embassy, or authorized fingerprinting agency in your country.
• Sending the completed fingerprint card to the FBI’s processing center or an approved channeler.

If you need the certificate for immigration or visa purposes, you may also need apostille authentication to validate it internationally.

How do I get my fingerprints taken for an FBI police clearance certificate?

Fingerprinting is a crucial step, and poor-quality fingerprints can lead to rejection. Here’s how to get it done:

• In the U.S.: Visit an FBI-authorized fingerprinting center or local law enforcement agency.
• Outside the U.S.: Get fingerprinted at a U.S. embassy, consulate, or a certified fingerprinting agency.
• At Home: Some private agencies offer mobile fingerprinting services when they visit your location.

Ensure fingerprints are taken on the FD-258 fingerprint card, using black ink, and are clear and legible to avoid processing delays.

Can my FBI police clearance certificate be rejected?

Yes, your request may be rejected for several reasons:

• Poor-quality fingerprints: Smudged, unclear, or improperly rolled prints may be unreadable.
• Incomplete application form: Missing or incorrect details can lead to rejection.
• Payment issues: Incorrect or failed payment transactions.
• Name mismatches: If your application details don’t match your identification documents.

To avoid rejection, double-check your application, use an experienced fingerprinting service, and ensure all documents are complete before submission.

How can I expedite processing my FBI police clearance certificate?

To speed up the process:

• Use an FBI-approved channeler: They offer faster processing, often within 24-48 hours.
• Submit electronically: Online applications process faster than mail-in requests.
• Ensure unmistakable fingerprints: Poor prints cause delays and require resubmission.
• Provide accurate information: Errors in your form can cause unnecessary back-and-forth communication.

If applying for immigration or urgent travel, plan and use expedited options.

What should I do if my FBI police clearance certificate has errors?

If you find mistakes in your FBI police clearance certificate, you can request a correction by:

• Contacting the FBI’s Criminal Justice Information Services (CJIS) division.
• Providing supporting documents to prove the error.
• Requesting a re-examination of your fingerprints or background check results.

Corrections may take additional processing time, so verifying all information before submission is best.

Do I need an FBI police clearance certificate for U.S. immigration?

Yes, an FBI police clearance certificate is often required for U.S. immigration, especially for specific visa categories, permanent residency (Green Card), and naturalization applications. The U.S. Citizenship and Immigration Services (USCIS) may request it to verify whether an applicant has a criminal record.

The U.S. embassy or consulate will provide specific instructions if applying for a visa abroad. It’s always best to check the latest requirements on the USCIS or Department of State website.

Can I get an FBI police clearance certificate for someone else?

No, an individual must apply for their own FBI police clearance certificate. Third parties, such as family members or employers, cannot request it on behalf of someone else. However, a legal representative (such as an attorney) can assist with the process if provided with written authorization.

What documents do I need to apply for an FBI police clearance certificate?

To apply, you’ll typically need:

• A completed application form (online or printed).
• A set of fingerprints was taken on an FD-258 fingerprint card.
• A valid ID (passport, driver’s license, or other government-issued ID).
• Payment for processing fees (credit card, money order, or check).
• If applying from outside the U.S., additional requirements like notarization or apostille may be needed.

What is an FBI-approved channeler, and should I use one?

An FBI-approved channeler is a private company authorized to process police clearance requests faster than direct applications to the FBI. Using a channeler can be beneficial if you:

• Need results quickly (usually within 24-72 hours).
• Prefer online submissions instead of mailing documents.
• Want assistance with fingerprinting and submission?

However, channelers cannot provide apostille services. You may have to go through the direct FBI process if you need international authentication.

What is an apostille, and do I need it for my FBI police clearance certificate?

An apostille is a unique certification that verifies the authenticity of a document for international use. If you need your FBI police clearance certificate for immigration, employment, or residency outside the U.S., many countries require an apostille from the U.S. Department of State.

Who needs it? Those applying for visas, work permits, or residency abroad.

How to get it? After receiving your FBI clearance, send it to the U.S. Department of State for apostille authentication.

Can I check the status of my FBI police clearance application?

Yes! If you applied:

• Online: Log into your FBI account to track the progress.
• By Mail: Call or email the FBI’s Criminal Justice Information Services (CJIS) division for an update.
• Through a Channeler: Contact the channeler directly for real-time tracking.

Processing times vary, so wait 5-10 business days before checking your status.

Can an FBI police clearance certificate be used for all background checks?

Not always. While it is a federal criminal history check, some organizations may require additional state or local background checks. For example:

• U.S. employment may require FBI and state-level checks.
• International visa applications often require police certificates from all countries of residence.

Always check the specific requirements of the agency requesting the document.

Can I get an FBI police clearance certificate if I have a criminal record?

Individuals with a criminal record can still obtain an FBI police clearance certificate. The report will simply include details of past offences. However, if you need a "No Criminal Record" document for immigration or employment, you may have to apply for record expungement (if eligible) before requesting the clearance.

How do I correct incorrect information on my FBI police clearance certificate?

If your name, date of birth, or other details are incorrect, you can request a correction by:

• Contacting the FBI’s CJIS division.
• Submitting a correction request form with supporting documents.
• Provide a new fingerprint sample if needed.

If a criminal charge appears incorrectly on your record, you must contact the arresting agency or court to request an amendment.

What happens if my FBI police clearance certificate gets lost?

You must reapply if your certificate is lost by submitting a new request. The FBI does not provide duplicate copies.

To avoid this issue in the future:

• Make digital copies of the certificate before mailing it.
• Use tracking services when sending documents.
• Store the original in a secure location.

Do FBI police clearance certificates expire?

Technically, the FBI does not set an official expiration date for its police clearance certificate. However, various organizations, such as immigration offices, employers, and foreign embassies, often impose their validity period.

Most institutions require the clearance to be issued within the last 3 to 6 months to ensure the background check reflects the most up-to-date records. If your certificate is older than this, you may be asked to obtain a fresh one.

Always check with the requesting authority to avoid delays about how recent the certificate must be.

Can I request multiple copies of my FBI police clearance certificate?

Yes! When submitting your application, you can request multiple copies for an additional fee. Many applicants order extra copies to prevent delays in case they need them later for:

• Immigration or visa applications
• Employment background checks
• Residency permits in foreign countries
• Adoption processes

However, the FBI does not provide duplicates if you didn’t request extra copies at the time of application. Instead, you must submit a new application to obtain another copy.

To avoid reapplying, it’s a good idea to:

• Order extra copies when first applying.
• Make digital scans of your certificate.
• Store the original in a safe place.

Can I get an FBI police clearance certificate without fingerprints?

No, it is mandatory to provide fingerprints to obtain an FBI police clearance certificate. The FBI uses fingerprint-based checks to accurately retrieve criminal history records, preventing identity mix-ups that could occur with name-based searches.

Here’s why fingerprints are essential:

• They ensure precise identification in case of name similarities.
• They provide a comprehensive criminal history search.
• They are internationally recognized for official use.

To submit fingerprints, you must:

• Get fingerprinted on FD-258 fingerprint cards.
• Have them taken by an authorized fingerprinting agency.
• Mail them with your application or submit them electronically (if applying through an FBI-approved channeler).

Pro Tip: Ensure your fingerprints are unmistakable and correctly rolled to avoid rejection and processing delays.

Can I use my FBI police clearance certificate for different purposes?

Yes, a single FBI police clearance certificate can be used for multiple purposes, but you need to check the specific requirements of the requesting authority. Common uses include:

• U.S. and international visa applications
• Employment background checks
• Adoption processes (both domestic and international)
• Personal record verification
• Residency permits in foreign countries
• Expungement applications (if you’re clearing your criminal record)

However, some agencies might require:

• Apostille authentication (for use in foreign countries).
• Notarization (if specified by a government agency).
• A recently issued certificate (usually within the past 3-6 months).

If applying for multiple purposes, consider requesting extra copies during your application to avoid delays.

What should I do if my fingerprints are repeatedly rejected?

If your fingerprints are rejected multiple times, don’t panic! This can happen due to:

• Poor fingerprint quality (e.g., smudging, faint prints).
• Aged or worn-out finger ridges.
• Incorrect rolling technique during fingerprinting.

How to fix the issue:

• Use a professional fingerprinting service – Ensure trained technicians take your prints.
• Moisturize your hands – Dry skin can prevent clear prints from being captured.
• Roll your fingers properly – Each print should be captured from one side to the other.
• Use ink or digital scanning – Some applicants get better results with digital fingerprinting.
• Include a letter with your resubmission – If prints are rejected multiple times, write an explanation and submit your best set.

If rejection continues, contact the FBI CJIS Division for alternative solutions.

Do I need to renew my FBI police clearance certificate?

There is no renewal process for an FBI police clearance certificate. If a government agency, employer, or foreign consulate requires a recent copy, you must submit a new application.

Most organizations require the certificate to be issued within the last 3-6 months to ensure accuracy. If your previous certificate is outdated, it will likely not be accepted.

Steps to get a new FBI police clearance certificate:

• Collect fingerprints – Get a new FD-258 fingerprint card.
• Fill out a fresh application – Apply online or via mail.
• Pay the fees – Processing fees must be paid again.
• Submit your request – Either through direct FBI submission or an FBI-approved channeler.

Plan and check the specific validity requirements for your intended use to prevent delays.

Can I apply for an FBI police clearance certificate if I never lived in the U.S.?

No, you cannot obtain an FBI police clearance certificate if you have never lived, worked, or studied in the United States.

The FBI criminal background check only applies to individuals with records within the U.S. If you need a police clearance for immigration or employment but have never been in the U.S., you should:

• Obtain a police clearance from your home country.
• Check with the requesting agency to confirm alternative document requirements.

If you previously visited the U.S. on a visa but never had a permanent address, you likely won’t have an FBI record.

Can I expedite the apostille process for my FBI police clearance certificate?

You can speed up the apostille process using a private apostille service or a legal document agency.

Usually, the U.S. Department of State takes weeks to issue an apostille. However, expedited services can complete the process in as little as 24-72 hours for an additional fee.

How to expedite your apostille process:

• Use a private apostille agency – They handle paperwork quickly.
• Submit your request in person – Some states allow walk-in services.
• Request express mail delivery – Use FedEx or UPS for faster return shipping.

Before paying for expedited services, confirm if the requesting authority allows a scanned copy while waiting for the original.

Can I use my FBI police clearance certificate for Canadian immigration?

Canada often requires an FBI police clearance certificate for immigration, work permits, or permanent residency applications. However, the process differs from U.S. applications.

Key requirements for Canadian immigration:

• The FBI clearance must be issued within the last 6 months.
• You may also need state-level police certificates if you live in multiple U.S. states.
• The certificate must be notarized or apostilled for Canadian immigration use.

It’s always best to check with IRCC (Immigration, Refugees, and Citizenship Canada) for the latest requirements.

How do I contact the FBI regarding my police clearance certificate?

If you need help with your FBI police clearance application, you can reach out to the Criminal Justice Information Services (CJIS) Division using the following methods:

• Phone
• Email
• Website: www.fbi.gov

Before calling or emailing:

• Have your tracking number ready if checking your application status.
• Be prepared to verify your identity.
• Allow at least 5-10 business days before requesting updates.

How long does the FBI process a police clearance certificate?

• Standard processing time is 12 to 14 weeks when applying directly through the FBI.
• Using an FBI-approved channeler can reduce processing time to as little as 1 to 3 days.
• Delays may occur due to fingerprint issues, high application volumes, or incorrect information.
• Processing times do not include mailing time, which varies based on the delivery method.
• Expedited options are only available through FBI-approved channelers, not the FBI directly.

Can I apply for an FBI police clearance certificate outside the U.S.?

• Yes, foreign applicants can apply through mail or an FBI-approved channeler.
• The process is the same, but fingerprints must be taken at an authorized agency.
• Some countries require an apostille authentication for legal use abroad.
• Payment must be made using an accepted international method, such as a credit card.
• Ensure your application meets local embassy or immigration requirements before submitting it.

What should I do if my FBI police clearance certificate contains incorrect information?

• Contact the FBI CJIS Division immediately to report the error.
• You may need to provide proof of identity if the mistake is in your details.
• If there is an incorrect criminal record, submit a request for record review or correction.
• Some errors require contacting the original law enforcement agency for updates.
• Corrections may take several weeks, so address issues as soon as possible.

How do I check the status of my FBI police clearance application?

• Applicants who applied online can log in to their FBI account to check the status.
• Those who applied by mail must call or email the FBI CJIS Division.
• Status updates are not immediate and may take up to two weeks to be available.
• If you applied through an FBI-approved channeler, check with them directly.
• Make sure to have your tracking number or reference ID before inquiring.

Can an attorney or third party apply for an FBI police clearance certificate on my behalf?

Yes, but you must provide a signed consent form allowing them to act on your behalf.

• The attorney or representative must include proper identification and authorization documents.
• If using an FBI-approved channeler, confirm if they accept third-party applications.
• Some foreign embassies may only accept applications submitted by the individual.
• Always verify third-party policies before proceeding to avoid delays or rejections.

What happens if my fingerprints are smudged or unclear?

• The FBI may reject unclear fingerprints, requiring a new submission.
• Smudging often happens due to poor ink quality, dry skin, or improper rolling techniques.
• To prevent rejection, get fingerprints taken by a trained professional.
• Some FBI-approved channelers offer digital fingerprinting, which improves accuracy.
• If fingerprints are consistently rejected, include a written explanation with your resubmission.

Can I use my FBI police clearance certificate for employment background checks?

• Yes, many employers require an FBI background check for security-sensitive positions.
• Some companies may require additional state or local police clearance certificates.
• Specific industries like healthcare, finance, and government have specific clearance policies.
• The FBI clearance must be recent, usually within the last 3 to 6 months.
• Some employers may request the certificate directly from the FBI rather than the applicant.

What documents are required to apply for an FBI police clearance certificate?

• A completed application form (available on the FBI website).
• A set of fingerprints on an FD-258 fingerprint card.
• A valid government-issued photo ID (passport, driver’s license, etc.).
• Payment for processing fees, made via credit card, money order, or certified check.
• If applying through an FBI-approved channeler, additional documentation may be required.

Do I need an FBI police clearance certificate for a U.S. green card application?

• It depends on the U.S. immigration category you are applying under.
• Green card applicants usually require police clearance from all countries they lived in for over six months.
• If you have lived in the U.S., an FBI police clearance certificate may be requested.
• The U.S. Citizenship and Immigration Services (USCIS) provides specific guidelines on required documents.
• Always check with your immigration attorney or the USCIS website for the latest requirements.

Can I get my FBI police clearance certificate notarized?

The FBI does not notarize police clearance certificates, but you can have them notarized after receiving them.

• Some agencies require notarization or an apostille for legal use in foreign countries.
• Notarization can be done at a local notary public office or a U.S. embassy abroad.
• If the document is for international use, you may need an apostille from the U.S. Department of State.
• Always confirm with the requesting organization whether notarization or an apostille is necessary.

Conclusion

Getting your FBI police clearance doesn’t have to be stressful. With the correct information, you can avoid delays and errors. If you need expert assistance in obtaining your police clearance certificate quickly and accurately, contact our team today for a smooth, hassle-free process!