Must Know FAQs About Botswana Police Clearance Certificate

Obtaining a Police Clearance Certificate (PCC) from Botswana is a vital step for individuals seeking employment, immigration, or legal compliance. This document confirms your criminal record status and assures authorities of your integrity.

In this post, we address the most frequently asked questions about Botswana PCCs, offering comprehensive answers to simplify the process. 

Whether you are a resident or applying from abroad, this article outlines everything from application procedures to unique requirements. 

Learn how to ensure a smooth experience and avoid common pitfalls. Explore how a PCC can open doors to global opportunities while maintaining legal transparency.

What is a Botswana Police Clearance Certificate (PCC)?

A Botswana Police Clearance Certificate (PCC) is an official document issued by the Botswana Police Service. It confirms whether you have any criminal record or pending charges in Botswana. This certificate is commonly required for international travel, immigration, employment abroad, adoption processes, and legal verifications. The document serves as evidence of good moral conduct and is often used to meet compliance standards set by employers, immigration authorities, or educational institutions. The Botswana PCC reflects your criminal history, if any, recorded during your stay in Botswana. It is a vital document for individuals seeking to establish trustworthiness.

Why do I need a Police Clearance Certificate from Botswana?

A Police Clearance Certificate is often a mandatory requirement in various situations. For example:

Immigration and Visa Applications: Many countries require PCCs to verify the character and background of individuals seeking residence or work permits.

Employment Verification: Employers, particularly in sensitive sectors like healthcare, security, or education, often request a PCC to ensure candidates have a clean record.

Adoption Processes: Prospective adoptive parents must provide PCCs as proof of their good conduct.

Travel and Legal Documentation: PCCs are essential for legal or official purposes, such as opening a business abroad or clearing background checks for educational admissions.

Failing to provide a PCC when required may result in delays, application rejections, or missed opportunities.

Who is eligible to apply for a Botswana Police Clearance Certificate?

Any individual—Botswana citizen or foreigner—can apply for a Botswana PCC, provided they meet certain conditions:

Botswana Citizens: Individuals born or naturalized in Botswana must submit their national identification (Omang) or passport.

Foreign Residents: Non-citizens who have lived in Botswana for at least six months are eligible to apply. They must provide evidence of their stay, such as visas, permits, or residence proofs.

Former Residents: Foreigners who previously lived in Botswana can also apply from their current location if required by immigration or employment authorities.

Eligibility ensures that all applicants, regardless of nationality, are properly documented and assessed.

How do I apply for a Botswana PCC if I live in the country?

If you reside in Botswana, the application process is straightforward:

Visit the Nearest Police Station: Head to the Botswana Police Service Headquarters or your local police station.

Collect the Application Form: Obtain and fill out the PCC application form. Ensure all fields are completed accurately.

Submit Required Documents:

• A copy of your national ID (Omang) or passport.
• Two recent passport-sized photographs.
• A set of fingerprints taken by the police.

Pay the Fee: The application fee ranges from BWP 50 to BWP 100, depending on the service type.

Wait for Processing: The processing time is approximately 10–15 business days, after which you can collect the PCC.

Ensure you retain the receipt issued during application as it serves as proof of submission.

Can I apply for a Botswana PCC from outside the country?

Yes, individuals currently residing outside Botswana can apply for a PCC through the following steps:

Contact the Botswana Embassy or Consulate: Reach out to the Botswana diplomatic mission in your current country of residence.

Prepare Documents:

• A notarized copy of your passport.
• Two passport-sized photographs.
• A set of fingerprints taken by a certified agency in your location.

Complete the Application: Fill out the PCC form provided by the embassy or consulate.

Submit Payment: Pay the processing and courier fees as instructed by the diplomatic mission.

Mail or Submit Application: If instructed, mail your application to the Botswana Police Headquarters in Gaborone.

Expect additional processing time for international applications, as shipping and verification processes are involved.

What documents are required for a Botswana PCC application?

To ensure a smooth application process, you need to prepare the following documents:

Completed Application Form: Accurately filled and signed.

Identification: A copy of your Botswana ID for citizens or a passport for foreigners.

Photographs: Two recent passport-sized photographs with a neutral background.

Fingerprints: Certified fingerprint impressions taken by an authorized officer.

Proof of Payment: Receipt or proof of payment of the PCC processing fee.

For international applicants, additional notarization or authentication may be required for certain documents.

How long does it take to process a Botswana PCC?

Processing times depend on where the application is submitted:

Local Applications: If you apply within Botswana, the PCC is usually ready within 10–15 business days.

International Applications: Applications submitted abroad may take 4–6 weeks due to mail delivery and verification delays.

To avoid unnecessary delays, ensure your application is complete and that fingerprints are clear and legible.

What is the cost of obtaining a Botswana PCC?

The fee for a Botswana Police Clearance Certificate typically ranges from BWP 50 to BWP 100, depending on factors such as urgency or additional courier costs. For international applications, you may also need to cover the cost of postage and document authentication. Always confirm fees with the Botswana Police Service or your local embassy to avoid discrepancies.

Can someone else apply for a Botswana PCC on my behalf?

Yes, a proxy can submit your application in Botswana if you are unable to do so personally. They must present:

• A signed authorization letter from you, explicitly granting them permission to act on your behalf.
• Your ID copy or passport.
• Their ID to verify their identity.
• All necessary application documents and payment.

Using a trusted proxy ensures a seamless application process, especially for individuals residing abroad or with tight schedules.

Do I need fingerprints to apply for a Botswana PCC?

Yes, fingerprinting is a mandatory step in obtaining a PCC. Fingerprints help verify your identity and criminal record. Ensure fingerprints are taken:

By a Certified Officer: Visit a police station, embassy, or a certified fingerprint agency.

Using the Correct Form: Submit fingerprints on the designated card or form provided by the Botswana Police Service.

Legibly: Poor-quality fingerprints may delay processing or lead to rejection.

Where can I get my fingerprints taken for a Botswana PCC?

You can get your fingerprints taken at:

Botswana Police Stations: For local applicants.

Embassies or Consulates: For international applicants.

Authorized Agencies: If you’re abroad, visit certified agencies specializing in fingerprinting.

Ensure the officer taking your fingerprints includes their official stamp and signature for authentication.

Can I expedite the processing of a Botswana PCC?

Expedited processing may be available for urgent applications. This service usually involves:

• Paying a higher fee.
• Providing proof of urgency (e.g., a visa appointment letter).

Check with the Botswana Police Service or your local consulate to confirm expedited options.

Is the Botswana PCC valid worldwide?

Yes, the Botswana PCC is recognized internationally, provided it is properly authenticated. Many countries require an apostille or authentication for the PCC to be valid in their jurisdiction. This process is conducted by Botswana’s Ministry of Foreign Affairs or the embassy of the destination country.

How long is a Botswana PCC valid?

A PCC from Botswana is generally valid for six months from the date of issue. However, the requesting institution may impose shorter validity periods based on their policies. If your PCC expires, you will need to reapply.

Can I request a digital copy of my Botswana PCC?

Currently, the Botswana Police Service does not issue PCCs in digital format. However, you may scan a physical copy for electronic submission to organizations. Always confirm whether the requesting entity accepts scanned versions.

What happens if my fingerprints are rejected during the application process?

If your fingerprints are rejected due to poor quality, smudging, or illegibility, the Botswana Police Service will request a new set. To avoid rejection:

• Ensure your hands are clean and dry before fingerprinting.
• Use quality ink or biometric equipment.
• Get your fingerprints taken by a certified professional.

Rejections may delay processing, so address this issue promptly to avoid setbacks.

Can I use one Botswana PCC for multiple purposes?

Yes, you can use a single PCC for multiple purposes, such as job applications, immigration, and legal verifications, as long as it is valid. However, ensure:

• It is submitted within its validity period (usually six months).
• The requesting entities accept the same PCC copy.
• If an organization requests an original PCC, you may need to apply for additional copies.

How do I authenticate a Botswana PCC for international use?

To authenticate your PCC for international use, follow these steps:

Notarization: Have the PCC notarized by an official authority in Botswana.

Apostille or Legalization: For countries under the Hague Convention, request an apostille from the Ministry of Foreign Affairs. Other countries require embassy legalization.

Submission: Submit the authenticated PCC to the relevant authorities or institutions abroad.

This process ensures the PCC is valid and recognized in your destination country.

What if I need a PCC urgently for visa or immigration purposes?

For urgent PCC requests:

• Explain your situation to the Botswana Police Service and request expedited processing.
• Provide documentation proving urgency, such as a visa appointment confirmation.
• Pay any additional fees for expedited service.

While urgency may shorten processing times, prepare early to avoid complications.

Can I apply for a Botswana PCC online?

Currently, Botswana does not offer a fully online PCC application process. You must visit a police station or embassy in person or mail your application. However, some preliminary steps, such as downloading forms or requesting information, may be available online.

What should I do if I lose my PCC after receiving it?

If you lose your PCC, you must reapply, as duplicates are not issued. To avoid this:

• Scan your PCC and store digital copies securely.
• Keep multiple physical copies in different locations.
• Reapplication follows the same process as the original, so start early to avoid delays.

Can I appeal if my PCC contains incorrect information?

Yes, if your PCC contains errors, such as incorrect personal details or a mistaken criminal record, you can appeal. Contact the Botswana Police Service and provide:

• Evidence supporting your claim, such as ID copies or court documents.
• A written request for correction.

Corrections may take additional time but ensure your PCC is accurate.

Are there additional requirements for foreigners applying for a PCC from Botswana?

Foreigners need to meet these additional requirements:

• Proof of residence in Botswana, such as a visa, work permit, or utility bills.
• A valid passport copy.
• Fingerprints taken by an accredited authority in their current location.

These documents help verify your stay in Botswana and ensure a thorough background check.

Can minors apply for a Botswana PCC?

Yes, minors can apply for a PCC, but their parents or legal guardians must consent and assist with the application. The guardian must:

• Provide the minor’s ID or birth certificate.
• Submit their ID as proof of guardianship.

This is often required for adoption, travel, or international education.

What if I have a criminal record? Can I still get a PCC?

If you have a criminal record, the PCC will disclose it. However, you can still:

• Apply and submit the PCC as required.
• Provide an explanation or evidence of rehabilitation if necessary.

Some institutions may still accept applicants with minor or old offenses.

Does the PCC application fee vary for citizens and foreigners?

Yes, fees may differ:

Botswana Citizens: Typically lower fees, around BWP 50–100.

Foreigners: Additional charges for notarization, postage, or authentication.

Always confirm fees with the Botswana Police Service or embassy before applying.

Can I use a PCC issued in Botswana for work in another country?

Yes, but you may need to authenticate or apostille the PCC for it to be valid in the destination country. Check the specific requirements of your employer or immigration office.

Do I need to provide reasons for requesting a PCC?

Yes, most application forms ask for the purpose of the PCC, such as:

• Immigration or visa processing.
• Employment.
• Adoption or legal documentation.

Provide accurate reasons to avoid issues during the approval process.

What are common reasons for PCC rejections?

Common reasons include:

• Illegible fingerprints.
• Incomplete forms or missing documents.
• Mismatched personal details.

To prevent rejection, double-check all documentation and follow guidelines carefully.

Are there any additional charges for courier services when applying from abroad?

Yes, international applicants must pay for courier services to and from Botswana. The cost depends on the courier company and the destination. Confirm these details with the Botswana embassy.

What happens if my PCC application is denied?

If your PCC is denied, you can:

• Request clarification from the Botswana Police Service.
• Reapply with the corrected information.
• Appeal if you believe the denial was unjustified.

Understanding the reason for denial is essential for rectifying the issue.

Can PCCs be issued for multiple time periods?

No, PCCs are valid for a standard period (usually six months). If you require a PCC for a different time frame, you will need to reapply.

How can I track my PCC application status?

To track your PCC application:

• Contact the police station where you applied.
• Provide your application reference number.
• Request updates from the Botswana embassy if you applied abroad.

Tracking ensures transparency and helps you prepare for delays.

Is there a specific form for PCC applications?

Yes, Botswana has a specific application form for Police Clearance Certificates (PCCs), provided by the Botswana Police Service. This form can be obtained:

Locally: Visit any police station in Botswana to request the form.

Internationally: Contact the Botswana embassy or consulate in your country.

The application form typically requires the following details:

• Full name (as per official documents).
• Date of birth and place of birth.
• Identity document or passport number.
• Contact details, including a valid phone number and email address.
• Residential addresses during your stay in Botswana.
• Purpose of the PCC request (e.g., employment, immigration, legal matters).

Ensure that the form is completed legibly and accurately. Mistakes can lead to delays or rejection of your application.

Do I need to translate my PCC for international use?

Yes, if your PCC is to be used in a country where English is not the official language, you may need to have it translated. The process typically involves:

Certified Translation: Engage a certified translator who is authorized to handle official documents.

Verification: Ensure the translation is notarized or certified by the translator to authenticate its accuracy.

Submission to Relevant Authorities: Some countries require additional authentication of the translated document, such as an apostille or embassy certification.

Always confirm the specific requirements of the country or institution requesting the PCC to avoid unnecessary complications.

Can I submit a scanned copy of my PCC for official purposes?

While scanned copies of a PCC can be useful for preliminary submissions, most official institutions and government bodies require the original document. However, some organizations may accept digital versions if:

• They are certified as true copies.
• They are uploaded through secure, authorized channels.

If submitting a scanned copy, ensure the document is legible, complete, and free of alterations. Always verify with the requesting organization whether scanned or digital copies are acceptable.

What is the role of the Botswana Embassy in the PCC process?

The Botswana Embassy plays a crucial role for applicants living abroad. It serves as a liaison between the applicant and the Botswana Police Service. The key functions of the embassy in the PCC process include:

Fingerprint Collection: Assisting with obtaining your fingerprints in a format acceptable to Botswana Police.

Document Verification: Ensuring that your submitted documents meet the requirements of the Botswana authorities.

Couriering Applications: Forwarding your application and fingerprints to the relevant offices in Botswana.

Receiving PCCs: Collecting the completed PCC and returning it to you, typically via courier or in person.

The embassy helps streamline the process and ensures the authenticity of documents submitted from abroad.

Is it necessary to provide past addresses in Botswana for a PCC?

Yes, providing your past addresses in Botswana is essential. These details help the Botswana Police Service conduct a thorough background check.

Why It’s Needed: The police will verify records from stations or areas where you previously lived to confirm there is no criminal activity associated with you during your stay.

Format: Include detailed information, such as house numbers, street names, city/town, and the duration of residence.

If you are unsure of exact addresses, provide as much information as possible to assist with the verification process.

Can I apply for multiple PCCs simultaneously?

Yes, it is possible to apply for multiple PCCs at the same time. This is often necessary when:

• You need separate PCCs for different countries or organizations.
• Multiple copies are required for simultaneous submissions (e.g., to a visa authority and an employer).

Each PCC application must be treated individually, meaning you must:

• Complete separate application forms.
• Submit individual sets of fingerprints.
• Pay the applicable fees for each certificate.

This ensures that each PCC meets the specific requirements of the requesting entities.

Do PCCs include traffic offences?

Yes, traffic offences may appear on your PCC if they were processed as criminal offenses. For example:

Included: Serious violations, such as driving under the influence (DUI) or reckless driving resulting in harm or property damage.

Excluded: Minor infractions, such as parking tickets or speeding violations, which are not treated as criminal matters.

If you are unsure about whether a traffic offense will appear on your PCC, consult the Botswana Police Service for clarification.

Can I use a PCC for family sponsorship applications?

Yes, a PCC is often a mandatory requirement for family sponsorship applications, especially for immigration purposes. It demonstrates that:

• You have no criminal record that may jeopardize the safety or security of the sponsoring family or country.
• You meet the ethical and legal standards required for residency.

Ensure the PCC is valid and up-to-date when submitting it as part of your sponsorship application.

Are PCCs accepted digitally by immigration departments?

Many immigration departments now accept scanned or digital PCCs for initial submissions. However:

Original PCCs: Some departments require original hard copies for final verification.

Certified Digital Submissions: Digital PCCs must often be certified or uploaded through secure portals provided by the immigration authority.

Check the specific requirements of the immigration department to ensure compliance with their processes.

Is biometric verification required for PCCs in Botswana?

Yes, biometric verification is a key component of the PCC application process. Fingerprints serve as the primary method for conducting background checks.

For Residents: Fingerprints are taken at local police stations in Botswana.

For International Applicants: Accredited agencies or Botswana embassies collect and authenticate fingerprints.

Biometric verification ensures that the PCC accurately reflects the applicant’s identity and criminal history.

Can PCCs be denied due to unpaid fines?

Yes, unpaid fines, especially those tied to legal violations or court judgments, can result in the denial of a PCC. Examples include:

• Traffic fines linked to serious offenses.
• Court-ordered fines for minor criminal activities.

To avoid this issue, settle any outstanding fines or legal obligations before applying for your PCC.

Can I renew an expired PCC?

No, you cannot renew an expired PCC. Once the validity period (typically six months) has passed, you must apply for a new PCC. The process involves:

• Submitting a fresh application.
• Providing updated fingerprints and documentation.
• Paying the required fees again.

Plan ahead to avoid delays caused by expired PCCs.

Are PCCs required for marriage visas?

Yes, a PCC is often a key requirement for marriage or spousal visa applications. It provides assurance to immigration authorities that the applicant has a clean criminal record. Include a recent PCC to strengthen your application, ensuring it falls within the required validity period.

How to get my PCC inquiries resolved?

You can contact the Botswana Police Service for inquiries about PCC applications. For international applicants, reach out to the nearest Botswana embassy or consulate for assistance.

Can I withdraw my PCC application?

Yes, you can withdraw your PCC application, but note that:

• Application fees are usually non-refundable.
• You must formally notify the Botswana Police Service or embassy handling your application.

Provide reasons for withdrawal and check if additional steps are required to close the application.

Are PCCs required for educational purposes?

Yes, many educational institutions request PCCs to ensure applicants have no criminal history. This is particularly common for:

• Scholarships and international exchange programs.
• Admissions to programs requiring ethical or legal compliance, such as law or social work.

Check the institution’s guidelines to confirm if a PCC is necessary.

Can PCCs include pending charges?

Yes, pending charges may appear on a PCC, depending on the nature of the charges and their status. Pending charges indicate ongoing investigations or unresolved legal matters. If you have pending charges, be prepared to provide additional information or documentation to the requesting authority.

Conclusion

Getting your Botswana PCC doesn’t have to be daunting. With the right guidance, you can handle the process smoothly, fulfilling all requirements promptly. 

Ready to take the next step? 

Begin your PCC application today and ensure your future endeavors are supported by this essential document. 

Contact us for assistance!